Virtual Assistant / Operations Coordinator
Support daily operations — scheduling, data entry, email management, research, and admin tasks. Work flexible hours.
About the Role
We are looking for a Virtual Assistant / Operations Coordinator to help keep our remote team organized and efficient. You will handle administrative tasks, data entry, calendar management, email correspondence, research, and ad-hoc projects.
This is a great opportunity for someone organized, detail-oriented, and comfortable working independently. You'll support multiple team members across marketing, sales, engineering, and leadership.
Key Responsibilities
- Manage calendars, schedule meetings, and coordinate across time zones
- Handle email correspondence and triage incoming inquiries
- Perform data entry and CRM updates with high accuracy
- Conduct research on competitors, partners, tools, and industry trends
- Prepare reports, spreadsheets, and presentations
- Assist with social media scheduling and content organization
- Process invoices, track expenses, and assist with basic bookkeeping
- Support ad-hoc projects and team initiatives as needed
Requirements
- 1+ year of administrative, virtual assistant, or operations experience
- Excellent organizational and time management skills
- Proficiency with Google Workspace (Docs, Sheets, Gmail, Calendar), Slack, and Zoom
- Strong written and verbal communication skills in English
- High attention to detail and data accuracy
- Ability to work independently with minimal supervision
- Experience with CRM tools (HubSpot, Salesforce) is a plus
- Reliable internet connection and dedicated workspace
Benefits & Perks
- Fully remote — work from anywhere
- Flexible part-time hours (15-30 hours/week)
- Growth opportunity to full-time or specialized roles
- Supportive team culture
- Free UMVA services
Equal Opportunity Employer
UMVA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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